Description

360 AC NEW ENGLAND WINTER EXPO 2024

Requests for booth space will be reviewed and assigned space based on seniority if they are received by October 5, 2023.  After that date, booth requests will be filled based on a first-come, first-served basis as availability of space allows.  If space is not available, you will be refunded for your purchase.

Please note:

• Your request for booth space binds you and your fellow exhibitors to the 360AC Event Rules.
• Refund Policy: The latest an exhibitor can pull out of a show and receive a refund is 45 days prior to Load-In. The office must be notified by email to be eligible for a refund.

Rhode Island Convention Center
One Sabin Street
Providence, RI 02903

FORMAT: We will be using the Rhode Island Convention Center exhibit hall.  The hall will have aisle carpeting. The event will be promoted on the 360 Adventure Collective website, e-mail newsletters and with a postcard mailer.  A listing of participating reps that purchase booth space with their product lines will also be available on the website and in the Show Program. It is the responsibility of each individual exhibitor to make appointments for the show.

PRIMARY BOOTH FEES: Booths are $450.00 per 10’x10’

SHOW HOURS:  Monday January 7th through Wednesday January 10th 9:00 am to 6:00 pm and Thursday January 11th 9:00am to 3:00.

SET-UP: Sunday January 7th 8:00 am to 7:00 pm, porters will be available. If it’s necessary for you to set-up past the 7pm, you will incur an additional fee to cover the expense of security.  NO LOAD IN through the main lobby, all must come through the back ramp. Beware we are in a Union Building and must adhere to their guidelines. Loading dock is located on West Exchange Street 1/8 mile west of the North Garage Entrance.

BREAK-DOWN: Thursday January 11th  3:00 pm to 10:00 pm.  Porters will be available, BUT are NOT REQUIRED! Once the show closes, you are welcome to use your own dollies, carts & manpower to move out which is highly encouraged.  If you require porter service due to the amount/size of your booth, please go to the loading dock once your booth is broken down to obtain a pass to drive up the loading ramp.  Removing a Display, Boat or Merchandise from your booth prior to the set break-down time will incur a $1,000 Penalty (payable on site) and loss of Seniority Number for one year as detailed in Event Show Rules.

BOOTH SPACE:  Booth space will be in the Expo Hall.  Each 10×10 booth comes with 8′ drape behind, 3′ drape on the sides, one table, and three chairs.

MEMBERSHIP MEETING: Sunday January 7th at 5:00pm, location TBD.

EXHIBITOR MAP:

STORAGE: Due to Fire Marshall regulations, NOTHING may be stored between the drape/behind your booth.  We have storage available in a location TBD.

VEHICLE PARKING: Discounted 4-day passes and 5-day passes are available for $80/$100.  Both passes allow unlimited enter/exit privileges.  Passes must be ordered in advance of the show via 360AC.  Height clearance is 6’ 6”.  NO TRAILERS can be left in the parking garage.

OVERSIZED VEHICLE/TRAILER PARKING:  Oversize/Trailer Parking is located on West Exchange Street and must be requested in advance of the show. Cost is $75 per vehicle.

ELECTRICAL: Must be purchased through the on-line service with the Rhode Island Convention Center at this address:  http://www.riconvention.com/exhibitors/online-exhibitor-services

SHIPPING:  We will offer small package delivery to your booth;  Limit 3 packages per day not to exceed 20 lbs.  Any additional packages or additional weight, you will incur Drayage Fees. Packages may arrive beginning Saturday January 6th, 2024.   Ship to:  RICC  Attn: 360AC/Capital./ Rep Name, One Sabin Street, Providence, RI  02903.

INTERNET:  A private secured WIFI network will be available to Exhibitors only for FREE.  Retailers can take advantage of the facility-provided wifi available in 30 min increments.

SECURITY: The hall will be unlocked at 8:00am and LOCKED at 6:30pm.Everyone must be OUT OF THE HALL by 7:30pm. Once you leave the hall you will not be allowed back in until the next day.

FOOD/CONCESSIONS: The RICC Concession is open for breakfast and lunch daily and the Metro Cafe. Please no outside food be brought into the hall.

COMPANY PERSONNEL ATTENDING:  Any company personnel attending must abide by the same 360AC Show Rules, which means they are required to pay the $150.00 Assisting fee.  Fees may be paid on-site during set-up.  If company personnel have attended the event without payment, the rep that purchased space will be invoiced.

HOTEL: Room Blocks area available at the Hilton, Residence Inn, Omni Hotel, and The Graduate – please see the event page for room block details and booking links.